Nobody said owning a business would be easy, right? That doesn’t mean it has to be insanely difficult, either. Even as increased stress and demands hover over businesses and the changes you need to make to stay competitive and grow, there are ways to make your daily workflow a little more manageable. But if you hope to remain competitive with the rest of your industry, you need a cost-effective way to gain efficiency and cut expenses.
It all starts with your point of sale (POS) system. According to a Business Wire report, small businesses lose an average of 42 hours of production annually due to outdated and overly complex systems. That’s nearly an hour each week spent on waiting for things to load, update, and process. On top of that, complicated systems make your life as an entrepreneur more difficult, from confusing new hires during the training process to the inability to run basic sales reports and everything in between. So what constitutes an “easy to use” POS system?
Your POS System Needs to Grow With Your Business
Choosing the appropriate solution based on the key benefits your business requires is only part of the process. Any solution you use must have the flexibility to grow as your business matures. A POS system must be scalable, as non-scalable solutions will eventually need to be upgraded or replaced, adding a significant cost to an already thin bottom line.
Picture this: you’re eagerly anticipating the grand opening of your boutique shop’s second location. You’ve leased a space, ordered products to line the shelves, and are accepting job applications. You reach out to your current POS provider and ask about the notion of adding two more sales terminals to this new store. Turns out, since your existing location already has two of its own, you’ve reached your limit. On top of that, your current provider doesn’t support a multi-location setup. Now, you’re forced to decide between fewer point of sale terminals at each location or switching to a new provider, potentially costing you thousands either way.
Sound far-fetched, or did that hit a little too close to home for you? Perhaps the best way to think of this is that your POS system should be a valuable asset, a business consultant, and an accounting assistant, all-in-one. When a POS solution is implemented with scalability in mind, you don’t have to worry about your business growing. Instead, growth should excite you, not leave you worried about your point of sale.
Opt for Cloud-Based Systems for Data Security and Processing Flexibility
Whether you’re running a small bistro in the heart of downtown or setting up a small storefront celebrating local arts and crafts, securing your data while enjoying the benefit of flexible processing becomes a great asset when you implement an easy-to-use POS system. This is even better when you install a POS system that integrates into the cloud. The possibilities this opens to your business are nearly endless. Anything from mobile payment acceptance to a customer rewards program will now be at your fingertips.
Cloud integration benefits you by giving you a secure place to store and process both your real-time data and data-at-rest. This goes beyond simply tracking receipts. You can keep a concise record of customer information, such as billing and shipping details, your payroll, a vendor manifest, and inventory management metrics. Data stored in the cloud is well-protected, even when you are downloading it to a local device or viewing a report. You can be confident knowing that your data and, most importantly, your customer’s data, is safe.
The best thing is that it is easier than you think to have your POS system integrated into the cloud. Top-tier POS solutions are easier to customize and often come preconfigured with cloud capabilities. Having a cloud-based system that provides a high rate of accessibility means you can review your data at any given moment, from any location, giving you the freedom and ability to manage your business without costly delays. A simple cloud setup is an absolute must-have for keeping an eye on your business at all times.
An Easy-to-Use POS System Speeds up Integration
Are you looking at the right features to determine if your POS system is as user-friendly as you think? In general, most POS systems are easy to use and learn. However, integrating your POS system into your daily workflow may not be as easy and could make it more difficult to learn how it works if it is not properly configured for your specific needs.
Choosing a system that keeps integrating into your daily processes as simple as possible lowers the learning curve to a minimum, lessening the impact on your business, employees, and customers. An uncomplicated system will reduce the time it takes to train those in your business on how to use it to its fullest capabilities. While training should be geared towards an employee’s job functions, an easy-to-use POS system will make your employees more versatile in the workplace while reducing production errors. You will find, too, that you will get new or seasonal and temporary employees up to speed faster, which provides you with flexible staffing options.
This also opens up opportunities to have your POS system integrate with software solutions that you have in your current environment, like accounting software and labor management applications. Though this might seem complicated, being able to access your most-used business tools and data in one place is about as easy as it can get. If scalability, cloud-based capabilities, and easy integration are must-haves, then how do you go about picking the right system for your business?
Expert Advice Unlocks the Full Potential of POS Systems
An easy-to-use POS system should be at the top of every small business owner’s shopping list, especially for a growing business with limited resources. It’s important to make the right choice the first go-around so you’re not dealing with unforeseen growing pains or post-implementation updates and corrections. If you’re ready to find a POS solution that won’t leave you scratching your head, reach out to the professionals to see what options exist for your business.
Giving expert input from the minds behind one of the industry’s most responsive systems is part of what talech does best. We understand your need for a flexible, dynamic POS system, and will work with you to make sure your projects are successful and fall within your budget. We offer a wide range of customizable, easy-to-use solutions to choose from, and we take the time to learn about how your business works to ensure that the system implemented gives you exactly what it needs. Contact us today to sign up for a demo and to learn more about how talech can be your expert POS partner.