For many, running a business means taking on an attitude of not allowing any limitations to creep into your passion. Building a strong platform of products and services, and combining these with next-level customer service, has helped your business to grow without restraint. So wouldn’t it be great if the technology you rely on could also be limitless in its ability to grow with you?
Designing the perfect POS solution for your business will unfortunately have some limits in how large it can be and what functionality it can provide. This will force you to address your point of sale system scope and limitation with an eye on compromise. What should this compromise look like? Are there other limitations to consider as well, such as your POS related equipment or how the POS software integrates into the rest of your business?
Looking at the Obvious Limitations of Cost and Affordability
One of the most obvious limitations that business owners encounter when looking to install or upgrade a POS solution is cost. Understanding how much of your budget will be impacted by adding new technology to your business is one that will be fluid, and will perhaps be the area where the most amount of compromise needs to be reached. This will require an in-depth cost analysis to ensure that you are getting the best technology fit for your budget.
It is worth noting here that there are many low-cost and “free” POS options on the market that may appear, at first glance, to contain all that you will ever need. Not only do many of these options fall short on promises, but many are not as free or as low-cost as they appear. In fact, many advertised features must be unlocked for a cost, or via a subscription, and often fail in key areas, such as support or security.
This makes consulting with a reputable POS solutions provider a vital piece of the puzzle. They will have various POS cost points and features already laid out in an easy to read format that can serve as a budget setting guide for your POS project. This allows you to more effectively review your options to determine the scope of your POS project, as well as if there are any limitations within the solution you are considering.
Build a Scope of POS Features to Reflect Business Needs
Ask yourself this: what would your ideal POS software solution look like if you had no budget restraints? What tools and feature sets would you seek out in a POS solution that would build a powerful technical foundation for your business operations? The power that a modern POS solution will deliver to your business is well known. However, you must develop an understanding of this power to ensure that your POS solution meets the specific needs of your business.
Building a list with your POS solutions partner is a great place to begin reimagining the scope of your POS implementation project. Here are some examples of the POS tools that are commonplace across all business models.
- Cloud-based data storage and reporting services.
- Sleek, mobile POS equipment that provides freedom of movement.
- App-based POS software and task management.
- Appointment scheduling for staff and customer use.
- Real-time inventory management and control monitoring.
Using this shortlist of items to build the scope of your POS project will give you a head start. The great thing is that you can start to make decisions around these simply by looking around your business and brainstorming about how each of these advanced POS features could improve how your business operates. This way, you are better prepared for working with a POS vendor and will have a defined scope in place when you begin the implementation process.
Ensure That Your POS Solution Is Scalable to Grow with You
An often forgotten aspect of a POS improvement project is making sure it is flexible to grow and contract as dictated by business conditions. You need to ensure that the POS software you use can be implemented on a slightly larger scale as you grow, primarily in terms of data management and data analysis. This allows you to reduce growing pains, easily train additional staff on your POS platform, and to provide high-quality service and products to your customers.
Contraction is another aspect that is not often considered. While you may not want to discuss the contraction side of the business, this elephant in the room says that you will experience slowdowns. These periods, such as the weeks after Christmas, or a severe event, like the COVID-19 restrictions many of you now operate under, may have you wanting to reduce the number of devices and software licenses in use.
The point of sale system you implement must have a high degree of flexibility and scalability so you can easily ride any economic wave that comes your way. Your POS solution should flex and move as your business moves, acting like that favorite pair of sweats in your bottom dresser drawer. You will gain comfort in knowing that you will not be paying for services or devices you currently do not need, but also in knowing that you can quickly ramp up as needed.
Getting Help to Define Your Point of Sale System Scope and Limitation
Having experienced POS consultants on hand does more than just give you easy access to advanced technical know-how. They will provide you with the guidance and business acumen you need to design and implement a POS solution that stays within the scope of what you are hoping to achieve. This leaves you with a final POS product that can expand or contract as you need, and ensures that you are not paying for software or devices that you do not use.
Seeking a perfect blend of business wisdom and software expertise? The experienced consultants at talech can offer you just that. We will introduce only the POS technology you need while ensuring that it stays within your budgetary and operational scope while maximizing flexibility and functionality. Contact us today and learn more about how talech can help drive your POS implementation forward.